How to Reconcile Sub Accounts in QuickBooks Online? Your Comprehensive Guide


Reconciling sub-accounts in QuickBooks Online is a crucial step in maintaining accurate financial records for your business. This process ensures that your financial statements align with your bank and credit card statements, providing a clear picture of your financial health. In this guide, we will walk you through the step-by-step process of reconciling sub-accounts in QuickBooks Online, making it easy for you to manage your finances effectively.

Step 1: Log In to QuickBooks Online

Begin by logging in to your QuickBooks Online account. If you don't have an account yet, make sure to sign up and set up your company profile before proceeding.

Step 2: Navigate to the Banking Center

Once logged in, navigate to the Banking Center by clicking on the "Banking" tab in the left-hand menu. This will take you to the section where you can manage your bank and credit card accounts.

Step 3: Select the Account to Reconcile

Choose the specific bank or credit card account that contains the sub-accounts you want to reconcile. Click on the account name to open the transaction register.

Step 4: Initiate the Reconciliation Process

Look for the "Reconcile" button at the top right corner of the transaction register and click on it to initiate the reconciliation process.

Step 5: Enter Reconciliation Details

Fill in the necessary details, including the statement date and ending balance, as per your bank or credit card statement. Make sure the information matches your records accurately.

Step 6: Review and Match Transactions

QuickBooks will present a list of transactions based on the statement provided. Review each transaction and match them with the corresponding entries in your QuickBooks account. Use the "Match" option for accurate reconciliation.

Step 7: Address Discrepancies

If there are discrepancies between your records and the bank statement, investigate and correct them. This may involve adding missing transactions or correcting errors in existing entries.

Step 8: Complete the Reconciliation

Once all transactions are matched and discrepancies are resolved, proceed to complete the reconciliation. QuickBooks will provide a summary of the reconciliation, ensuring everything is in order.


Reconciling sub-accounts in QuickBooks Online is a straightforward process that significantly contributes to the accuracy of your financial records. By following these steps, you can ensure that your sub-accounts align with your bank and credit card statements, providing you with a clear and reliable financial overview for better decision-making. Keep your financial management seamless and error-free with regular reconciliations in QuickBooks Online.

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