How to Send Accountant's Copy in QuickBooks 2020? Your Comprehensive Guide

In the realm of efficient financial management, QuickBooks 2020 stands as a stalwart ally for businesses and individuals alike. Facilitating seamless collaboration between accountants and clients, the 'Accountant's Copy' feature proves to be a game-changer. Here's a step-by-step guide on how to send the Accountant's Copy in QuickBooks 2020, ensuring a smooth and productive workflow.

Step 1: Open QuickBooks 2020

Initiate the process by launching your QuickBooks 2020 software. Ensure that you have the necessary permissions and access to the company file you intend to share with your accountant.

Step 2: Navigate to the File Menu

In the top menu bar, locate and click on the 'File' menu. This will unveil a drop-down menu containing various options and functionalities.

Step 3: Select 'Send Company File'

Under the 'File' menu, locate and click on the 'Accountant's Copy' option. This will open up a submenu, where you'll find the 'Client Activities' option. Select 'Send to Accountant' from this menu.

Step 4: Create a Dividing Date

QuickBooks requires a dividing date to separate the transactions your accountant can work on from the ones you're still managing. Enter an appropriate dividing date, keeping in mind the specific time frame for collaboration.

Step 5: Choose a Sending Method

QuickBooks offers two methods to send the Accountant's Copy: through the Intuit server or via email. Select the method that aligns with your preferences and convenience. If opting for email, ensure your email client is set up correctly.

Step 6: Confirm and Send

Review the information provided and confirm the details. Click on 'Send' to dispatch the Accountant's Copy to your accountant. QuickBooks will generate a file with a .QBX extension, encapsulating the necessary data for collaboration.

Step 7: Communicate the Changes to Your Accountant

Inform your accountant about the sent file and any specific instructions or areas that require attention. Clear communication ensures a focused and effective collaboration.

Step 8: Receive and Import Changes

Once your accountant has made the necessary adjustments, they will send the modified file back to you. To incorporate these changes into your QuickBooks company file, navigate to the 'File' menu, select 'Accountant's Copy,' and then 'Import Accountant's Changes.' Follow the prompts to complete the process.

By following these steps, you've successfully navigated the process of sending and receiving an Accountant's Copy in QuickBooks 2020. This efficient collaboration feature enhances the synergy between you and your accountant, promoting a more streamlined financial management experience. Embrace the power of QuickBooks 2020 for seamless and productive accounting collaboration!

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