How to Set Up a Clearing Account in QuickBooks? Your Comprehensive Guide

Setting up a clearing account in QuickBooks is a straightforward process that can greatly enhance the efficiency of your financial transactions. A clearing account acts as a temporary holding place for funds before they are transferred to their final destination. This step-by-step guide will walk you through the process, ensuring that you can easily manage your transactions with precision.

Step 1: Access QuickBooks Dashboard

Log in to your QuickBooks account and navigate to the dashboard. Ensure you have the necessary permissions to make changes to the chart of accounts.

Step 2: Open Chart of Accounts

Locate and open the "Chart of Accounts" section. This can usually be found under the "Accounting" or "Finance" tab in the main menu.

Step 3: Add a New Account

Click on the "New" button to add a new account. Select the account type as "Bank," and in the detail type, choose "Cash on hand" or "Current Asset," depending on your preferences.

Step 4: Set Up Account Details

Fill in the required fields such as the account name (e.g., Clearing Account), the description, and the opening balance if applicable. Be sure to assign a unique account number for easy identification.

Step 5: Save the Account

Once all details are entered correctly, save the new account. QuickBooks will now recognize the clearing account as part of your financial structure.

Step 6: Customize Preferences

Access the "Preferences" section to customize how transactions are recorded in your clearing account. This ensures seamless integration with your existing accounting processes.

Step 7: Utilize the Clearing Account

Now that your clearing account is set up, you can use it to facilitate various transactions. Transfer funds into the clearing account before moving them to their final destination.

Step 8: Reconcile Regularly

To maintain accurate financial records, reconcile the clearing account regularly. This involves matching transactions and ensuring that the account balance aligns with your actual financial position.


Setting up a clearing account in QuickBooks is a valuable tool for streamlining your financial processes. By following these simple steps, you can enhance your accounting accuracy and efficiently manage funds within your organization. Incorporate the clearing account seamlessly into your workflow for a more organized and transparent financial system.

Remember, the key to successful financial management lies in precision and consistency. Take advantage of the clearing account feature in QuickBooks to optimize your financial operations.

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