How to Set Up Accrual Account in QuickBooks? Your Comprehensive Guide

Accrual accounting is a fundamental aspect of maintaining accurate financial records for businesses. QuickBooks, a leading accounting software, provides a user-friendly interface for setting up accrual accounts. Follow these step-by-step instructions to seamlessly configure accrual accounts in QuickBooks and ensure your financial transactions are accurately reflected.

Step 1: Log in to QuickBooks

Begin by logging in to your QuickBooks account. Navigate to the dashboard to access the main menu.

Step 2: Access Chart of Accounts

Locate the "Chart of Accounts" option in the main menu. This is where you'll manage and organize your accounts.

Step 3: Add a New Account

Click on the "+ New" button to add a new account. QuickBooks will prompt you to choose the account type – select "Other Account Types" and then "Accrual."

Step 4: Account Information

Fill in the necessary information for your accrual account. Provide a unique account name and a brief description. Ensure that the account is properly categorized.

Step 5: Opening Balance

Enter the opening balance for the accrual account. This represents the amount that has already accrued but has not yet been recorded.

Step 6: Save and Close

Once you've entered all the relevant information, click "Save and Close" to finalize the setup of your accrual account.

Step 7: Verify the Setup

Navigate back to the Chart of Accounts to verify that your new accrual account has been successfully added. Double-check the details to ensure accuracy.

Step 8: Customize Settings (Optional)

If needed, customize the settings of your accrual account by selecting "Edit" and modifying any parameters such as account number or sub-account associations.

Step 9: Run Reports

To confirm that your accrual account is functioning correctly, run financial reports in QuickBooks. Check the accuracy of your financial statements to ensure the accruals are being recorded appropriately.


Setting up an accrual account in QuickBooks is a straightforward process that plays a crucial role in maintaining precise financial records. By following these simple steps, you can efficiently configure accrual accounts and enhance the accuracy of your financial reporting. Remember to periodically review and update your accrual accounts to reflect any changes in your business operations.

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