How to View Inactive Accounts in QuickBooks Online? Your Comprehensive Guide

Managing your financial data efficiently is crucial for the success of any business. QuickBooks Online provides a user-friendly interface to streamline your accounting processes. In this guide, we'll walk you through the simple steps to view inactive accounts in QuickBooks Online, ensuring that you have a comprehensive understanding of your financial landscape.

Step 1: Log in to QuickBooks Online

Begin by logging in to your QuickBooks Online account. Enter your credentials and navigate to the main dashboard.

Step 2: Access the Chart of Accounts

Locate the "Accounting" tab on the dashboard and click on it. From the drop-down menu, select "Chart of Accounts."

Step 3: Identify Inactive Accounts

In the Chart of Accounts, you'll find a list of all your accounts. To highlight inactive accounts, look for the "Filter" option. Click on the drop-down menu, and select "Inactive."

Step 4: Customize the View

To further enhance your analysis, customize the view to display only the relevant information. Utilize the options available to sort and filter the accounts based on your preferences.

Step 5: Review and Reactivate

Once you've identified the inactive accounts, review them carefully. QuickBooks Online provides detailed information about each account, including its status and history. If needed, you can reactivate an account directly from this view.

Step 6: Export Data for Analysis

For a more comprehensive analysis or to share the information with your team, consider exporting the data. QuickBooks Online allows you to export the Chart of Accounts to various formats, such as Excel.


Effectively managing your accounts is pivotal for maintaining a clear financial picture. QuickBooks Online simplifies the process of viewing inactive accounts, providing you with the tools to streamline your financial management.

By following these easy steps, you can navigate QuickBooks Online effortlessly and gain valuable insights into your inactive accounts. Stay in control of your finances and make informed decisions for the success of your business.

Ready to streamline your finances and take control of your business? Contact us today our team of QuickBooks experts lets us handle your bookkeeping and accounting needs with precision and expertise. Don't wait, take the first step towards financial clarity and success – reach out to us now!

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