How to View Inactive Accounts in QuickBooks? Your Comprehensive Guide


Welcome to our comprehensive guide on navigating QuickBooks to view inactive accounts effortlessly. Inactive accounts are a crucial aspect of maintaining accurate financial records, and QuickBooks makes it easy for you to manage them efficiently. Follow these step-by-step instructions to access and review inactive accounts seamlessly.

Step 1: Log In to QuickBooks

Start by logging in to your QuickBooks account. Enter your credentials to access the main dashboard.

Step 2: Navigate to the Chart of Accounts

Once logged in, locate and click on the "Chart of Accounts" option. You can usually find this in the left-hand navigation panel under the "Accounting" tab.

Step 3: Identify the Gear Icon

Look for the gear icon in the upper right corner of the Chart of Accounts page. This icon is your gateway to accessing additional settings and options within QuickBooks.

Step 4: Choose the "Include Inactive" Option

Click on the gear icon and select the "Include inactive" checkbox. This action prompts QuickBooks to display both active and inactive accounts in the Chart of Accounts.

Step 5: Locate Inactive Accounts

Once you've enabled the "Include inactive" option, inactive accounts will be visible in a distinct manner. Scroll through the list to identify and review the accounts marked as inactive.

Step 6: Explore Account Details

To delve deeper into the details of a specific inactive account, click on the account name. QuickBooks will provide you with a comprehensive view, including transaction history and related information.

Step 7: Reactivate or Make Changes

If necessary, you can reactivate an inactive account directly from this view. Alternatively, make any required adjustments or updates to the account details.


In conclusion, QuickBooks simplifies the process of viewing and managing inactive accounts through a user-friendly interface. By following these straightforward steps, you can effortlessly access and review inactive accounts, ensuring your financial records remain accurate and up-to-date.

Remember, staying informed about the status of your accounts contributes to the overall health and integrity of your financial data in QuickBooks. For more tips and guides on optimizing your QuickBooks experience, explore our resources or reach out to our support team for personalized assistance. Happy accounting!

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