Can I Have Two QuickBooks Accounts? Your Comprehensive Guide

In the dynamic world of business, managing finances efficiently is crucial, and QuickBooks stands out as a reliable ally in this endeavor. Entrepreneurs often find themselves wondering, "Can I have two QuickBooks accounts?" The answer is yes, and this guide will walk you through the process in a simple, step-by-step format.

Steps to Set Up Two QuickBooks Accounts:

1. Create a New QuickBooks Account:

  • Begin by logging into your existing QuickBooks account.
  • Navigate to the dashboard and locate the "Gear" icon.
  • Under "Your Company," select "Account and Settings."
  • Choose "Billing & Subscription" and then click "Subscribe" under the plan you prefer.
  • Follow the prompts to set up the new account.

2. Link Multiple Companies:

  • After creating the second account, you can link the two for easy navigation.
  • In the new account, go to "Settings" and select "Company Settings."
  • Choose "Advanced" and then "Chart of Accounts."
  • Click on the "Enable account numbers" box.
  • Assign unique account numbers to each company to avoid confusion.

3. Access Multiple Companies:

  • Once both accounts are set up, you can easily switch between them.
  • Use the "Gear" icon and select "Switch Company."
  • A dropdown will appear with the list of linked companies.
  • Choose the company you wish to access, and you're ready to go.

4. Ensure Data Isolation:

  • To prevent data overlap, customize user access for each account.
  • In each account, go to "Settings" and choose "Manage Users."
  • Assign specific roles and permissions to users based on their responsibilities.
  • This ensures data integrity and security for both accounts.

5. Utilize Accountant's Copy:

  • For accountants or bookkeepers managing multiple clients, the Accountant's Copy feature is invaluable.
  • Create an Accountant's Copy in the primary account and share it securely with your accountant.
  • They can make necessary adjustments without disrupting your day-to-day operations.

6. Regular Backups:

  • Implement a robust backup strategy for both QuickBooks accounts.
  • QuickBooks Online offers automatic backups, but it's advisable to perform manual backups regularly.
  • This ensures data recovery in case of any unforeseen issues.


In conclusion, having two QuickBooks accounts is a viable solution for individuals managing multiple businesses or accountants handling various clients. By following these simple steps, you can seamlessly navigate between accounts, maintain data integrity, and ensure efficient financial management.

Remember, the key to success is meticulous organization and utilizing the features QuickBooks offers. Now, with the ability to have two accounts, you can optimize your financial workflows with ease. Happy accounting!

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