How Many Accountants Can I Have on QuickBooks Online? Your Comprehensive Guide

In the realm of business finance and accounting, QuickBooks Online stands tall as a versatile and powerful tool. Entrepreneurs often find themselves wondering about the collaborative capabilities of the platform, particularly when it comes to the number of accountants they can add to their QuickBooks Online account. Let's delve into this query in a step-wise manner, ensuring clarity and simplicity.

1. Single User vs. Collaborative Platform:

QuickBooks Online offers two types of subscriptions: single-user and collaborative. For a single-user subscription, only one individual (the account holder) has access to the account. On the other hand, collaborative plans are designed for businesses that require multiple users, including accountants, to work together seamlessly.

2. Collaborative Plans - Choose According to Your Needs:

  • Simple Start: This plan allows one user, typically the business owner, to manage financial tasks.
  • Essentials: With the Essentials plan, you can invite two accountants to collaborate, fostering teamwork in financial management.
  • Plus: This plan takes collaboration a step further by accommodating up to five users, including accountants, making it ideal for growing businesses.
  • Advanced: Geared towards larger enterprises, the Advanced plan supports up to 25 users, providing extensive collaborative capabilities.

3. Adding Accountants to QuickBooks Online:

  • Once you've subscribed to a collaborative plan, adding accountants is a breeze.
  • Log in to your QuickBooks Online account and navigate to the "Settings" menu.
  • Select "Manage Users" and then click "Invite Accountant."
  • Enter the accountant's email address and customize their access level based on your preferences.

4. Access Levels for Collaborators:

  • QuickBooks Online allows you to set varying access levels for your accountants, ensuring data security.
  • Choose between "Company Admin," "Reports Only," and "Time Tracking" access levels, tailoring permissions to each accountant's role.

5. Real-Time Collaboration:

  • QuickBooks Online fosters real-time collaboration, enabling accountants to work simultaneously on financial tasks.
  • Changes made by one user are instantly reflected, promoting efficiency and accuracy.

6. Removing or Editing Accountant Access:

  • As your business evolves, you may need to adjust accountant access.
  • Easily remove or modify accountant access by revisiting the "Manage Users" section in your account settings.


In the dynamic landscape of modern business, QuickBooks Online empowers entrepreneurs and accountants alike by offering flexible and collaborative solutions. The number of accountants you can have on QuickBooks Online depends on your chosen subscription plan, ranging from a single user to a substantial team. As your business grows, QuickBooks Online adapts, providing a scalable and efficient platform for financial management. Explore the collaborative possibilities and streamline your accounting processes with ease.

Ready to streamline your finances and take control of your business? Contact us today our team of QuickBooks experts lets us handle your bookkeeping and accounting needs with precision and expertise. Don't wait, take the first step towards financial clarity and success – reach out to us now!

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