How to Add an Accountant to QuickBooks? Your Comprehensive Guide

QuickBooks is a powerful accounting software that simplifies financial management for businesses of all sizes. Collaborating with an accountant can significantly enhance the efficiency and accuracy of your financial records. In this step-by-step guide, we'll walk you through the process of adding an accountant to QuickBooks, ensuring a seamless collaboration in managing your company's finances.

Step 1: Access QuickBooks Online

Log in to your QuickBooks Online account using your credentials. If you haven't set up an account yet, you'll need to create one. Once logged in, navigate to the dashboard to get started.

Step 2: Select "Settings"

In the upper-right corner of the dashboard, you'll find the "Settings" (gear) icon. Click on it to open the dropdown menu, and select "Manage Users" under the "Your Company" section.

Step 3: Choose "Accounting Firms"

In the "Manage Users" section, you'll find different user types. Select "Accounting Firms" to add your accountant.

Step 4: Invite Accountant

Click on the "Invite Accountant" button. You will be prompted to enter your accountant's email address. Ensure the email is accurate, as this is how your accountant will receive the invitation.

Step 5: Define User Access

Assign the appropriate user access level to your accountant. QuickBooks offers different access levels, such as "All Access," "Reports Only," or "None." Choose the level that aligns with your collaboration requirements.

Step 6: Confirm Invitation

Double-check the information you entered and confirm the invitation. QuickBooks will send an email to your accountant with instructions on how to accept the invitation and access your company's financial data.

Step 7: Accountant Acceptance

Your accountant will receive an email invitation. Once they accept, they will be prompted to sign in or create a QuickBooks Online Account. After the setup is complete, they will have access to the specified areas based on the access level you granted.


Adding an accountant to QuickBooks is a straightforward process that enhances collaboration and streamlines financial management. By following these simple steps, you can ensure a smooth integration, allowing your accountant to efficiently support your business's financial success.

Remember, effective collaboration with your accountant is crucial for maintaining accurate financial records and making informed business decisions. Utilize the power of QuickBooks and enhance your financial management today!

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