How to Add Your Accountant to QuickBooks Online? Your Comprehensive Guide

In the dynamic world of modern business, collaboration between business owners and their accountants is crucial for efficient financial management. QuickBooks Online offers a seamless solution for this collaboration, allowing you to easily add your accountant to your account. Follow these simple steps to streamline your financial communication and enhance collaboration.

Step 1: Log in to Your QuickBooks Online Account

Access your QuickBooks Online account by entering your credentials on the login page. If you don't have an account yet, you'll need to sign up for one.

Step 2: Navigate to the Settings

Once logged in, locate the gear icon in the top right corner of the dashboard. This icon represents the settings menu. Click on it to access the drop-down menu.

Step 3: Select "Manage Users"

From the settings menu, find and click on the "Manage Users" option. This will take you to the user management page, where you can control access to your QuickBooks Online account.

Step 4: Click on "Invite Accountant"

On the user management page, look for the "Accounting Firms" section. Click on the "Invite Accountant" button to initiate the process of adding your accountant.

Step 5: Enter Your Accountant's Email

A pop-up window will appear, prompting you to enter your accountant's email address. Ensure you input the correct email to avoid any issues with the invitation.

Step 6: Assign Access Rights

QuickBooks Online allows you to customize your accountant's access rights. Choose the level of access that aligns with your collaboration needs. Options may include "All Access," "Reports Only," or "None."

Step 7: Send the Invitation

After confirming the details, click on the "Invite" button to send the invitation to your accountant. They will receive an email with instructions on how to accept the invitation and access your QuickBooks Online account.

Step 8: Confirm Accountant's Access

Once your accountant accepts the invitation, return to the "Manage Users" page to confirm that their status has changed from "Invited" to "Active."


Adding your accountant to QuickBooks Online is a straightforward process that enhances collaboration and ensures smooth financial management. By following these simple steps, you'll establish a secure connection, allowing your accountant to provide valuable insights and support in maintaining your financial records. Optimize your business operations by leveraging the power of QuickBooks Online and fostering a seamless partnership with your accountant.

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