How to Allow Accountant Access to QuickBooks Online? Your Comprehensive Guide

In today's fast-paced business environment, collaboration and efficiency are key to success. Granting your accountant access to your QuickBooks Online account is a smart move that fosters seamless financial management. In this step-by-step guide, we'll walk you through the process of allowing accountant access, ensuring a smooth and secure transition for both you and your financial expert.

Step 1: Sign In to QuickBooks Online

Begin by logging into your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard to access the main menu.

Step 2: Access "Manage Users"

In the main menu, locate and click on the "Settings" icon. From the drop-down menu, select "Manage Users" to proceed to the user management section.

Step 3: Add Accountant

Within the "Manage Users" section, identify the option to "Add User." Click on it to initiate the process of adding a new user to your QuickBooks Online account.

Step 4: Choose Accountant Access

As you progress through the user creation process, you will be prompted to specify the type of access you want to grant. Select "Accountant" to ensure your financial professional receives the appropriate permissions.

Step 5: Fill in Accountant's Details

Provide the necessary information for your accountant, including their email address. This step ensures they receive an invitation to access your QuickBooks Online account.

Step 6: Set Permissions

Customize the accountant's permissions based on your preferences. QuickBooks Online offers granular control, allowing you to tailor access to specific areas, such as banking, reports, and transactions.

Step 7: Send Invitation

Once you've configured the settings, proceed to send the invitation to your accountant. They will receive an email notification with instructions on how to access and set up their QuickBooks Online accountant account.

Step 8: Accountant Accepts Invitation

Upon receiving the invitation, your accountant will follow the provided link to accept access to your QuickBooks Online account. They will need to log in or create a QuickBooks Online accountant account if they don't have one.

Step 9: Seamless Collaboration

With the invitation accepted, your accountant can now seamlessly collaborate with you on financial matters. The access granted ensures they can view, edit, and manage relevant financial data within the parameters you've set.


Enabling accountant access to QuickBooks Online is a straightforward process that enhances collaboration and efficiency in managing your business finances. By following these steps, you empower your accountant with the tools they need to provide valuable insights and support your financial success.

Optimize your business operations by leveraging the collaborative capabilities of QuickBooks Online, and strengthen your financial team's ability to drive growth and prosperity.

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