How to Create QuickBooks Accountant Copy? Your Comprehensive Guide

In the world of accounting and finance, QuickBooks stands out as a powerful tool for managing financial data efficiently. If you're looking to share your financial information with an accountant, creating an Accountant Copy in QuickBooks is a seamless process. Follow these step-by-step instructions to ensure a smooth and hassle-free experience.

Step 1: Log in to QuickBooks

Begin by logging in to your QuickBooks account with your credentials. Make sure you have the necessary permissions to create an Accountant Copy.

Step 2: Open the Company File

Navigate to the "File" menu and select "Open or Restore Company." Choose the appropriate company file for which you want to create an Accountant Copy.

Step 3: Access the Accountant Tools

Once your company file is open, go to the "Accountant" menu and select "Accountant's Copy." Then, click on "Client Activities" and choose "Save File."

Step 4: Set the Dividing Date

Choose a dividing date that separates the transactions you want to share with your accountant from the ones you intend to continue working on. This date is crucial as it determines the period for which the Accountant Copy is created.

Step 5: Save the Accountant's Copy

Specify the location where you want to save the Accountant's Copy file. QuickBooks will generate a file with a .QBX extension, containing the data that your accountant can work on without affecting your ongoing transactions.

Step 6: Share the Accountant's Copy

Transfer the Accountant's Copy file to your accountant through a secure method, such as email or a cloud service. Ensure that your accountant is using a compatible version of QuickBooks to open and work on the file.

Step 7: Continue Working in QuickBooks

While your accountant works on the Accountant Copy, you can continue managing your financial transactions in QuickBooks. The dividing date ensures that changes made by both parties do not conflict.


Creating a QuickBooks Accountant Copy is a straightforward process that enhances collaboration between you and your accountant. By following these step-by-step instructions, you can seamlessly share your financial data, enabling your accountant to provide valuable insights without interrupting your day-to-day operations. Keep your financial management efficient and collaborative with QuickBooks!

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