How to Enter Accounts Receivable in QuickBooks Online? Your Comprehensive Guide

In the realm of efficient financial management, QuickBooks Online stands out as a powerful tool for businesses to streamline their accounting processes. One crucial aspect of financial tracking is handling accounts receivable, ensuring that your business accurately records and manages the funds it is owed.

Step 1: Navigate to the Dashboard

Begin by logging into your QuickBooks Online account. Once logged in, you will find yourself on the dashboard. This is the central hub where you can access various features, including managing your accounts receivable.

Step 2: Choose "Sales" from the Menu

Locate the left-hand menu and select the "Sales" tab. This will open up a submenu with various options related to your sales transactions.

Step 3: Click on "Invoices"

Within the "Sales" menu, click on the "Invoices" option. Invoices are a primary component of accounts receivable, representing the amounts due from your customers.

Step 4: Create a New Invoice

To add a new entry to your accounts receivable, select the option to create a new invoice. Fill in the necessary details, including customer information, products or services provided, and the amount owed.

Step 5: Specify Due Dates and Payment Terms

In the invoice creation process, ensure that you set clear due dates and payment terms. This step is vital for maintaining a well-organized accounts receivable system and facilitating timely payments.

Step 6: Review and Save

Before finalizing the entry, carefully review all the information entered. Ensure accuracy in customer details, item descriptions, and amounts. Once verified, save the invoice to officially record the transaction in your accounts receivable ledger.

Step 7: Monitor Receivables Aging

To stay on top of your accounts receivable, regularly check the aging report in QuickBooks Online. This report provides an overview of outstanding balances and helps you identify overdue payments.


Entering accounts receivable in QuickBooks Online is a straightforward process that plays a pivotal role in maintaining financial clarity for your business. By following these step-by-step instructions, you can efficiently manage and track the funds owed to your business, ensuring a smooth and organized financial workflow.

Make the most of QuickBooks Online's user-friendly interface to streamline your accounting processes, and empower your business for sustained financial success.

Ready to streamline your finances and take control of your business? Contact us today our team of QuickBooks experts lets us handle your bookkeeping and accounting needs with precision and expertise. Don't wait, take the first step towards financial clarity and success – reach out to us now!

Custom Accounting Solutions For Your Small Business

Contact Us Today