How to Invite Accountant to QuickBooks Desktop? Your Comprehensive Guide

QuickBooks Desktop offers a streamlined process for collaborating with your accountant, ensuring seamless communication and efficient financial management. Follow these simple steps to invite your accountant to QuickBooks Desktop and enhance your collaborative efforts.

Step 1: Log in to QuickBooks Desktop

Begin by logging in to your QuickBooks Desktop account using your credentials. Ensure that you have the necessary administrative rights to invite an accountant.

Step 2: Navigate to the Company Menu

Locate and click on the "Company" menu in the top menu bar of your QuickBooks Desktop interface. This will open a dropdown menu with various options.

Step 3: Select "Accountant"

From the "Company" menu, choose the "Accountant" option. This will lead you to a submenu where you can find the "Invite to Accountant's Copy" option.

Step 4: Click on "Invite to Accountant's Copy"

Once you've selected the "Accountant" option, click on "Invite to Accountant's Copy." This action will prompt a window where you can input your accountant's email address.

Step 5: Enter Accountant's Email

In the provided field, enter the email address of your accountant. Ensure that you have accurately inputted the information to avoid any communication issues.

Step 6: Add a Note (Optional)

Include a personalized note or message if you wish to provide additional information or instructions for your accountant. This step is optional but can be beneficial for clarity.

Step 7: Click on "Next" and Confirm

After entering the necessary information, click on "Next" to proceed. Review the details to confirm accuracy, and then click "Finish" to complete the invitation process.

Step 8: Accountant Receives Invitation

Your accountant will receive an email invitation to access your QuickBooks Desktop data. They will follow the instructions in the email to accept the invitation and collaborate with you.


Inviting your accountant to QuickBooks Desktop is a straightforward process that enhances collaboration and ensures accurate financial management. By following these easy steps, you pave the way for seamless communication and a more efficient accounting workflow. Streamline your financial processes today by inviting your accountant to QuickBooks Desktop.

Ready to streamline your finances and take control of your business? Contact us today our team of QuickBooks experts lets us handle your bookkeeping and accounting needs with precision and expertise. Don't wait, take the first step towards financial clarity and success – reach out to us now!

Custom Accounting Solutions For Your Small Business

Contact Us Today