How to Make Sub Account in QuickBooks Online? Your Comprehensive Guide

In the realm of efficient financial management, QuickBooks Online stands out as a leading platform, offering a range of features to streamline your accounting processes. One such feature that enhances the organization of your financial data is the creation of sub-accounts. Sub-accounts allow you to categorize and manage specific transactions seamlessly, providing a clearer financial picture for your business. In this guide, we will walk you through the steps on how to make a sub-account in QuickBooks Online, ensuring a smooth and effortless experience.

Step 1: Login to QuickBooks Online

Begin by logging into your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard to access the main menu.

Step 2: Locate the Chart of Accounts

In the main menu, find the "Accounting" tab and select "Chart of Accounts" from the dropdown menu. This is where you manage all your accounts, including the creation of sub-accounts.

Step 3: Identify the Parent Account

Choose the parent account under which you want to create a sub-account. This ensures that your sub-account is properly linked and organized within the existing account structure.

Step 4: Add a New Account

Click on the "New" button to initiate the process of adding a new account. QuickBooks Online will prompt you to choose the account type; opt for "Bank" or "Expense," depending on your specific needs.

Step 5: Enter Sub-Account Details

In the account details section, enter the necessary information for your sub-account. This includes the sub-account name, description, and the opening balance if applicable. Ensure that the sub-account name clearly reflects its purpose for better identification.

Step 6: Establish a Sub-Account Relationship

Scroll down to the "Is sub-account" section and toggle the switch to indicate that this is a sub-account. Then, select the parent account from the dropdown menu. This step establishes the hierarchical relationship between the parent and sub-account.

Step 7: Save and Confirm

Once all details are entered accurately, click the "Save and Close" button to confirm the creation of the sub-account. QuickBooks Online will update your Chart of Accounts, and the newly added sub-account will be seamlessly integrated.


Congratulations! You have successfully created a sub-account in QuickBooks Online, enhancing your ability to categorize and manage financial transactions with precision. Incorporating sub-accounts into your accounting practices will undoubtedly contribute to a more organized and transparent financial landscape for your business. Harness the power of QuickBooks Online to optimize your financial management processes effortlessly.

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