How to Remove Accounting Firm from QuickBooks Online? Your Comprehensive Guide


In the dynamic world of accounting, managing your financial data efficiently is crucial. QuickBooks Online provides a user-friendly platform for businesses to streamline their accounting processes. However, circumstances may arise where you need to disassociate your QuickBooks Online account from an accounting firm. This step-by-step guide aims to assist you in seamlessly removing an accounting firm from QuickBooks Online, ensuring a smooth transition for your financial management.

Step 1: Log In to QuickBooks Online

Begin by logging in to your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard.

Step 2: Access the Gear Icon

Locate and click on the gear icon, usually found in the upper-right corner of the dashboard. This icon represents the settings and tools for your QuickBooks Online account.

Step 3: Choose "Manage Users"

In the drop-down menu that appears after clicking the gear icon, select "Manage Users" under the "Your Company" section. This will lead you to the user management page.

Step 4: Select the Accounting Firm User

Identify and select the user associated with the accounting firm that you wish to remove. This step is crucial for ensuring precision in the disassociation process.

Step 5: Click on "Edit"

Once the relevant user is highlighted, click on the "Edit" option. This will open a window allowing you to modify the user's details and permissions.

Step 6: Modify User Type

Within the editing window, locate the user type and change it from "Company Administrator" or any other relevant role to a role with limited access, such as "Custom User."

Step 7: Save Changes

After modifying the user type, ensure to save the changes. This action is critical for updating the user's role and restricting access.

Step 8: Confirm Deactivation

Navigate back to the "Manage Users" page, and you will notice that the user's status is now marked as "Invited." Confirm the deactivation by clicking on "Resend" or "Cancel Invite" based on your preference.

Step 9: Remove the User

To complete the process, remove the user from your account entirely. This will sever the connection between your QuickBooks Online account and the accounting firm.


Removing an accounting firm from QuickBooks Online is a straightforward process that enhances your control over your financial data. By following these steps meticulously, you can efficiently manage user access and maintain the integrity of your financial records. As you embark on this journey, remember that precise execution ensures a seamless transition, allowing you to continue utilizing QuickBooks Online for optimal financial management.

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